Terms and Conditions
Terms and Conditions
(negotiated day rate) /10 hrs + additional rental fees for each piece of equipment necessary (ie, computer, Instant Replay, mixing console, etc.)
A production day is defined as ten (10) hours, beginning from the contracted call time, and/or equipment prep and pickup (from production company and/or other outside vendor) to equipment wrap back at production company or equipment vendor. Any meal, walk away or client provided is included in the 10hrs.
No half day rates. All days are billed as a full day(unless agreed to prior to contracted dates). Any changes to this contract must be given in writing.
Please Note: Rates may be increased without notice.
Overtime:
Hours 11-12 = 1.5 x (negotiated day rate)
Hours 13 and beyond = 2 x (negotiated day rate).
Equipment prep days are billed at full day rates.
Travel:
Epic A/V Solutions will be responsible for booking all flights.
Travel days are billed at full day rates. Most travel is labor intensive, as we must pack equipment differently than for a local show. Airport check-in and security can be significantly more complicated than just dealing with ordinary luggage.
All working days, outside of Las Vegas, NV, will be billed at a full day minimum. “Dark days,” outside of Las Vegas, NV, are also considered to be working days unless otherwise agreed upon in writing. Standard OT rules apply for travel and work days.
If the provided hotel is not within 15mins from the venue(including unexpected traffic), the “clock in” time will start from departure of the hotel. “Clock out” time will end at hotel arrival.
Per Diem will be billed at $75/day. If a city's per diem rate is higher than $75/day, the per diem rate will be billed at the higher rate.
Short Turn:
If Epic A/V Solutions is required to return to the show site within 8hrs of the show’s wrap or the time the client allows the crew leave, the client will be billed at the rate of
1.5 x (negotiated hourly rate). Meal penalties will be billed at 1.5 x (negotiated hourly rate) for the first 30mins and 31-60mins at 2 x (negotiated hourly rate).
Mileage:
Billed from Epic A/V Solutions and back to Epic A/V Solutions at current IRS rate.
Meal penalties:
Accrue in 30 minute intervals five (5) hours after call time, if a reasonable attempt to not break has not been planned nor attempted. A “walking meal” is not considered an official break.
30 minute break if meal is provided by production and ready 5 hours after call time.
60 minute break if meal is not provided for by production and a “walkaway” is necessary.
Meal Penalty Breakdown:
First 30 minutes = @ 1.5 x (negotiated hourly rate) 31-60 minutes and beyond @ 2x (negotiated hourly rate)
Cancellations:
If Epic A/V Solutions is cancelled within 15 days before the confirmed day of production, Epic A/V Solutions will bill for the entire contracted term.
If the confirmed contracted show dates are changed at any point during the contracted show, you will be billed for the days lost at the negotiated day rate.
Invoice payment:
Every reasonable attempt should be made to secure payment for completed production within 30 days. Payments not made within 30 days shall be subject to penalty charges of 5% for each day of delinquency, unless other arrangements have been made.
All invoices will be paid as a 1099. W2’s will not be accepted. No exceptions.
A W9 will be included with the final invoice.
Parking:
Client will make every reasonable attempt to secure arrangements for parking vehicles prior to load-in. “Figuring it out” when everyone arrives wastes valuable production time.
All parking fees will be billed back as an expense.
Insurance:
Epic AV Solutions carries General Liability, Professional Liability, and Workers Comp insurance for all of its employees. If you require a COI, with your company named as a certificate holder, you must submit a request in writing within 30 days of the show’s confirmation date.
Additional Expenses:
Epic A/V Solutions are not responsible for providing show content. This includes, but not limited to Music, V.O’s, Sound FX, Videos, exc. All content purchased by Epic A/V Solutions will be billed to the client as an expense and will be retained as property of Epic A/V Solutions.
Exclusions:
The staff at Epic A/V Solutions are team players, and we make every attempt to pitch in and help other departments when needed. But, please note that if you are hiring us to do a specific job, we are there to do just that. We ask that clarify expectations of work before the show begins, especially if the work is beyond the normal scope of the hired position.
If you have any questions about our terms, please contact us at accounting@epicavsolutions.com Terms and Conditions may change without notice.
V3.4
(negotiated day rate) /10 hrs + additional rental fees for each piece of equipment necessary (ie, computer, Instant Replay, mixing console, etc.)
A production day is defined as ten (10) hours, beginning from the contracted call time, and/or equipment prep and pickup (from production company and/or other outside vendor) to equipment wrap back at production company or equipment vendor. Any meal, walk away or client provided is included in the 10hrs.
No half day rates. All days are billed as a full day(unless agreed to prior to contracted dates). Any changes to this contract must be given in writing.
Please Note: Rates may be increased without notice.
Overtime:
Hours 11-12 = 1.5 x (negotiated day rate)
Hours 13 and beyond = 2 x (negotiated day rate).
Equipment prep days are billed at full day rates.
Travel:
Epic A/V Solutions will be responsible for booking all flights.
Travel days are billed at full day rates. Most travel is labor intensive, as we must pack equipment differently than for a local show. Airport check-in and security can be significantly more complicated than just dealing with ordinary luggage.
All working days, outside of Las Vegas, NV, will be billed at a full day minimum. “Dark days,” outside of Las Vegas, NV, are also considered to be working days unless otherwise agreed upon in writing. Standard OT rules apply for travel and work days.
If the provided hotel is not within 15mins from the venue(including unexpected traffic), the “clock in” time will start from departure of the hotel. “Clock out” time will end at hotel arrival.
Per Diem will be billed at $75/day. If a city's per diem rate is higher than $75/day, the per diem rate will be billed at the higher rate.
Short Turn:
If Epic A/V Solutions is required to return to the show site within 8hrs of the show’s wrap or the time the client allows the crew leave, the client will be billed at the rate of
1.5 x (negotiated hourly rate). Meal penalties will be billed at 1.5 x (negotiated hourly rate) for the first 30mins and 31-60mins at 2 x (negotiated hourly rate).
Mileage:
Billed from Epic A/V Solutions and back to Epic A/V Solutions at current IRS rate.
Meal penalties:
Accrue in 30 minute intervals five (5) hours after call time, if a reasonable attempt to not break has not been planned nor attempted. A “walking meal” is not considered an official break.
30 minute break if meal is provided by production and ready 5 hours after call time.
60 minute break if meal is not provided for by production and a “walkaway” is necessary.
Meal Penalty Breakdown:
First 30 minutes = @ 1.5 x (negotiated hourly rate) 31-60 minutes and beyond @ 2x (negotiated hourly rate)
Cancellations:
If Epic A/V Solutions is cancelled within 15 days before the confirmed day of production, Epic A/V Solutions will bill for the entire contracted term.
If the confirmed contracted show dates are changed at any point during the contracted show, you will be billed for the days lost at the negotiated day rate.
Invoice payment:
Every reasonable attempt should be made to secure payment for completed production within 30 days. Payments not made within 30 days shall be subject to penalty charges of 5% for each day of delinquency, unless other arrangements have been made.
All invoices will be paid as a 1099. W2’s will not be accepted. No exceptions.
A W9 will be included with the final invoice.
Parking:
Client will make every reasonable attempt to secure arrangements for parking vehicles prior to load-in. “Figuring it out” when everyone arrives wastes valuable production time.
All parking fees will be billed back as an expense.
Insurance:
Epic AV Solutions carries General Liability, Professional Liability, and Workers Comp insurance for all of its employees. If you require a COI, with your company named as a certificate holder, you must submit a request in writing within 30 days of the show’s confirmation date.
Additional Expenses:
Epic A/V Solutions are not responsible for providing show content. This includes, but not limited to Music, V.O’s, Sound FX, Videos, exc. All content purchased by Epic A/V Solutions will be billed to the client as an expense and will be retained as property of Epic A/V Solutions.
Exclusions:
The staff at Epic A/V Solutions are team players, and we make every attempt to pitch in and help other departments when needed. But, please note that if you are hiring us to do a specific job, we are there to do just that. We ask that clarify expectations of work before the show begins, especially if the work is beyond the normal scope of the hired position.
If you have any questions about our terms, please contact us at accounting@epicavsolutions.com Terms and Conditions may change without notice.
V3.4